Your new company
The Executive Assistant is responsible for ensuring that the Director is supported in a professional and highly efficient manner. In addition, this role is also responsible for having a detailed understanding of relevant delegation procedures and key policies in order to support the Director in taking appropriate actions and making key decisions.

Your new role

• Optimising and organising the workflow to take into account the Director’s availability
• Prioritising the Director’s commitments appropriately, actively finding solutions to accommodate priorities and communicating their availability in a constructive and polite manner and managing records effectively
• Anticipating meetings the Director regularly attends and ensuring they are well briefed and prepared
• Arranging and prioritising meetings, appointments and other activities
• Performing an intermediary role between all contacts to the Director, ensuring effective communication channels and administration systems are in place
• Managing incoming communications, drafting responses where appropriate and actioning outgoing communications
• Monitoring and screening diaries and calls, and responding and redirecting matters as appropriate.
• Organising functions, on behalf of the Director; including invitations, guest lists, caterers to ensure functions run smoothly
• Administering meetings, including collating material, coordinating and preparing agendas, distributing papers, minute recording and distribution and follow-up action

What you'll need to succeed

• Experience in providing professional support at a senior support level, preferably in the public sector
• Outstanding organisational, prioritisation and time management skills
• Excellent communication skills, both written and oral including excellent listening skills
• High-level attention to detail, presentation layout and accuracy
• The ability to relate easily and effectively to a wide variety of people, with consideration and diplomacy
• Ability to work under pressure as part of a team while exercising initiative and tact
• Have experience of utilising records management tools.

What you'll get in return

• Permanent position - starting asap
• Hybrid working
• Salary up to $73k- depending on experience
• Work with a supportive team
• Large Government organisation

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #2649574